STRENGTHENINC INSTITUTIONAL CAPACITY OF KENYA SCOUTS ASSOCIATION
In 2012, Kenya Scouts Association (KSA) underwent the SGS audit or benchmarking on best practices. The overall result, in terms of compliance was at 41% which was far below the average required. The non-conformity was mainly on governance and management related issues which have not yet been adequately addressed. Apart from the fact that the SGS recommendations are yet to be fully addressed, KSA has grown into being one of the largest National Scout Organizations in the Africa Scout Region. This year, the Scout membership in Kenya has reached one Million. This therefore calls for more specific actions to deliver quality Scouting to the needs of this membership. Furthermore, the membership management systems have not been commensurate to the growing needs of Kenya Scout Association.
This has necessitated the need to develop a compliance strategy as well to measure, increase and support our capacity in line with international best practices of management.
The project undertook three major activities namely:
1. GSAT training and strategic planning for both volunteers (Commissioners) , Secretariat staff and senior management of the NSO reaching a total of 49 out of the project proposal of 52 beneficiaries. A a second training was organjsed for 27 participants to form the GSAT core team for Kenya Scout. This national GSAT workshop successfully brought together the top NSO management lead by the Chief Commissioner. This was a major boost to the project to achieve our goals. Significantly we can attest that the following outputs were achieved:
i. The NSO was able to conduct a thorough Self-assessment and establish our current needs as a team both the secretariat and management.
ii. The NSO identified the Priorities of needs (short/long-term) and interventions selected for follow up. This has been work in progress to date and we feel we are ready for the final audit
iii. The NSO further identified priority areas identified to implement Best Practices recommendations following the SGS Audit in 2012 and the Chief Commissioner gave directions on the way forward with a formation of a team of 3 members to follow up
2. Conducted a National GSAT self assessment and systems review. Outputs: Action: Ratified policies and conducted a self assessment
Following the above, we managed to put many processes in place including ratification of policies, structures like Adult resource committee, whistle blower policy, gift policy, child protection policy and signing of the child protection code of conduct.
3. We conducted a national specialized GSAT workshop for selected which was very beneficial. • So far over 140 staff and volunteers have appended their signatures to the child protection code of conduct – including the Chief Scout.
• We managed a total number of 29 participants.
• The NSO was able to identify resource persons from the counties who will champion GSAT process in the grassroots. Members were passionate about the process and appreciated the opportunity to participate in the workshop.
• We were able to disseminate various key policies of the association like Adult resource policy, partnership and projects policy, Training policy, Youth programme policy, Ethics, quality assurance and standards policy. The major emphasis was on the Child Protection Policy.
• Finally, the participants were availed with Tools availed to enhance programme delivery at grass level including what to measure in all the ten GSAT dimensions at the respective levels in the counties.